Zoom online meetings

Using Zoom in your Unit

Zoom is a communication tool that offers a range of options including online discussions, chat rooms, breakout rooms and interactive whiteboards. UNE uses Zoom web conferencing software to conduct online tutorials and discussions. Sessions can utilise audio and video by the presenter and the participants.

Zoom can be used to:

  • Watch live video of the presenter and/or participants
  • Listen to the presenter and/or participants
  • Watch slideshows or demonstrations on the presenters computer

Zoom can be used on PCs Macs as well as Android and iOS devices. See Zooms System Requirements For PC, Mac, And Linux for information about system requirements and supported operating systems and mobile devices.

Benefits of attending Zoom sessions

Before joining a Zoom meeting

Setup

Before joining a meeting with a new device install Zoom and test your microphone by visiting http://zoom.us/test

Headphones and microphones

To be able to speak, you will need a microphone and to send video you will need either a built-in camera or one which is connected externally to your computer. It is strongly recommended that you use a headset with a built-in microphone or at least headphones as noises from your surrounding area and feedback from speakers can be distracting for all participants (a USB style headset has proven to provide superior audio quality to the jack style headset).

This video explains how to set up your audio and video

 

Joining a meeting from within your unit

Zoom sessions are usually are usually provided through the Moodle site for your unit. If a session has been set up for your unit a link will be visible with the Zoom icon. Click the link to find out details about the meeting.

A link to a Zoom meeting on a unit page

Meeting details

The meeting page displays meeting times and other information about the meeting. Press the Join Meeting button to join the meeting.

Picture of page showing Join Meeting button

Note: If the computer you are using does not have the Zoom App installed, you will be prompted to install it. You only need to do this once.

Join

Depending on the browser, a pop window may appear asking you to Open Zoom Meetings, press Open Zoom Meetings to proceed.

Picture of page showing Open Zoom Meeting

A separate screen will now appear showing your Zoom meeting.

Picture of Zoom opening into meeting

Available options appear across the bottom of your screen.

Student Tool Bar

 

Participating in the meeting

Within the online classroom, you will be able to:

Mute/ unmute your microphone and show/ stop video – use the controls on the bottom left of the screen. Microphones can detect many noises from your surroundings and these noises may be heard by all participants. Mute your microphone by clicking on the icon in the bottom left of the pop-up ribbon in Zoom when others are speaking. The arrows next to these controls allow you to change the settings for the microphone/ webcam.

Image of mute button within meeting

View participants – click on the participants button at the bottom of the screen. The participants list also gives you the option to raise your hand – this notifies the unit coordinator that you have a question or comment.

image of participants button within a meeting

Participate in chat – click the chat button to open up the chat window.

Image of chat button

Switch to full screen – this control is also in the top right corner.

Image of full screen button within a meeting

You may also be asked to share your screen or co-annotate on a whiteboard. Your unit coordinator will let you know if this will be required.

To share your screen use the control on the bottom of the screen.

Image of share button

To annotate, click on the View options at the top of the screen and choose Annotate. Use the controls at the bottom of the screen to insert text, draw etc.

Image of annotate screen

Note: Some Zoom toolbars auto hide when you are screen sharing. To activate them, hover over the top or bottom edge of your screen.

Leaving the meeting

When the session is finished, click on the Leave meeting link in the bottom right of your screen.

 Leave Meeting

 

Recordings

Meetings are often recorded for participants to review and those unable to attend. Expect a delay while the recordings are processed and made available. Recordings may be provided with other lecture recordings or within Moodle. Check the unit content for more details.

Last modified: Thursday, 5 September 2019, 2:30 PM